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This Privacy Policy explains how [Company Name] (“we”, “us”, or “our”) collects, uses, stores, and protects your personal data when you visit our website, join our waiting list, or use our services, including our worker app (together, the “Services”).

We are committed to protecting your privacy and handling your personal data in a transparent and secure way, in line with the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.

1. Who We Are

Company name: [Company Name]
Registered address: [Company Address]
Email address: [Contact Email]

For the purposes of data protection law, [Company Name] is the data controller of your personal data.

2. What Personal Data We Collect

We may collect and process the following types of personal data:

Information you provide to us

  • Name

  • Email address

  • Phone number

  • Job role or employer (where relevant)

  • Information submitted when joining a waiting list or contacting us

Worker app data (once live)

  • Right-to-Work documents

  • Employment contracts

  • Training records and certifications

  • Benefits and subscription selections

Technical data

  • IP address

  • Browser type and version

  • Device information

  • Pages visited and time spent on our website

3. How We Use Your Personal Data

We use your personal data to:

  • Provide and operate our Services

  • Manage waiting lists and early access

  • Communicate updates, launches, or service information

  • Store and manage employment-related documents securely

  • Provide wellbeing, benefits, and training services

  • Improve our website, app, and user experience

  • Comply with legal and regulatory obligations

We will only use your personal data for the purposes it was collected for, unless we reasonably consider another purpose to be compatible.

4. Legal Bases for Processing

Under UK GDPR, we rely on the following lawful bases to process your personal data:

  • Consent – where you have opted in (e.g. joining a waiting list)

  • Contract – where processing is necessary to provide our Services

  • Legal obligation – where required by law (e.g. employment checks)

  • Legitimate interests – to operate and improve our business, provided your rights are not overridden

5. Health and Sensitive Data

Where we process special category data (such as health-related information), this will only be done:

  • With your explicit consent, or

  • Where necessary for employment, social protection, or legal obligations

Such data is handled with additional security and confidentiality measures.

6. How We Share Your Data

We may share your personal data with trusted third parties, including:

  • Technology and hosting providers

  • Health and wellbeing service providers

  • Training and accreditation partners

  • Benefits and subscription providers

All third parties are required to protect your data and only use it in line with our instructions.

We do not sell your personal data.

7. International Transfers

If your personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as:

  • Adequacy regulations, or

  • Standard contractual clauses approved under UK GDPR

8. Data Security

We take appropriate technical and organisational measures to protect your personal data, including:

  • Secure servers and encryption

  • Access controls and authentication

  • Regular security monitoring

While no system is completely secure, we work hard to protect your information.

9. How Long We Keep Your Data

We only keep personal data for as long as necessary:

  • To provide our Services

  • To meet legal or regulatory requirements

  • To resolve disputes or enforce agreements

When data is no longer needed, it is securely deleted or anonymised.

10. Your Rights

Under UK data protection law, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent at any time

To exercise your rights, contact us at [Contact Email].

11. Cookies

Our website uses cookies to improve functionality and analyse usage.
You can manage or disable cookies through your browser settings.
For more information, please see our Cookie Policy.

12. Marketing Communications

If you opt in to receive updates, we may send you relevant communications about our services.
You can unsubscribe at any time using the link in our emails or by contacting us directly.

13. Changes to This Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page, and where appropriate, notified to you.

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Email: [Contact Email]
Address: [Company Address]

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).

PRIVACY POLICY

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